{"id":28854,"date":"2019-05-02T15:31:21","date_gmt":"2019-05-02T19:31:21","guid":{"rendered":"https:\/\/www.szpin.ca\/?p=28854"},"modified":"2019-05-02T16:04:09","modified_gmt":"2019-05-02T20:04:09","slug":"email-unto-others-as-you-would-have-them-email-you","status":"publish","type":"post","link":"https:\/\/www.szpin.ca\/email-unto-others-as-you-would-have-them-email-you\/","title":{"rendered":"Email unto others as you would have them email you"},"content":{"rendered":"

\"\"Moses had rules about emailing.
\nHere they are…<\/span><\/p>\n

Emails are a developed communications skill. They should be managed properly, treating recipients with the same respect and consideration you would want for yourself.<\/p>\n

Here the ten commandments of proper emailing.<\/strong><\/em><\/span><\/p>\n

\"\"<\/p>\n

    \n
  1. Always acknowledge<\/strong><\/em>
    \nYou should acknowledge every email, even as simply saying \u201cThank you for your message.\u201d<\/li>\n
  2. Address the email with care<\/strong><\/em>
    \nConsider who should see the message and who should not. Sometimes multiple recipients without consideration of their interplay between them can cause you problems eventually. Use the BCC<\/strong> <\/em>feature to avoid problems that an openly addressed group in the CC<\/strong><\/em> feature might cause.\"\"<\/li>\n
  3. Clean forwarded messages<\/strong><\/em>
    \nIf you are forwarding a message, remove all traces of other recipients\u2019 addresses<\/span> before you forward. Privacy is crucial for everyone.\"\"<\/li>\n
  4. Upper case text is shouting<\/strong><\/em>
    \nHighlighting text to emphasize a message is considered rude. You are shouting. Instead, use the softer approach, italics <\/em>or underlining<\/span>.<\/li>\n
  5. Close properly<\/strong><\/em>
    \nA simple closure of your name is acceptable but it\u2019s sooo impersonal. Show your recipient you care. Close with a \u201cSincerely,\u201d or some other sign-off such as \u201cThank you,\u201d \u201cBest,\u201d \u201cWith appreciation,\u201d or \u201cWith acknowledgement.\u201d\"\"<\/li>\n
  6. RSVP, LMAO, LOL,\u2026<\/strong><\/em>
    \nWhat? Using acronyms may feel cool but not everyone understands them. In this age of speedy communication, messaging acronyms change as quickly as leaves change colour in the fall. Acronyms cute but confusing…cut them out.\"\"<\/li>\n
  7. Review, re-read<\/strong><\/em>
    \nUnintentional errors too easily, especially with gesture keyboarding. Worse, autofill may embarrass you when it automatically inserts the wrong word, altering your message. Re-read and review your message before sending. You owe it to yourself to send out \u2018your best.\u2019\"\"<\/li>\n
  8. Edit for brevity and clarity<\/strong><\/em>
    \nIt\u2019s wonderful to know you can write lengthy dissertations but who cares? People are inundated. Respect their time. Write sparingly, succinctly and with brevity. Whittle the message to the bare bones being careful that your pruning is just right and your message still retains its full meaning and intent.<\/li>\n
  9. PDF please<\/strong><\/em>
    \nCompress your attachments. Use a format which your recipient can read. No point in sending the latest WORD format if your recipient lacks the appropriate application for reading it. When in doubt, PDF<\/strong> <\/em>it or PNG<\/strong><\/em> it if it is an image.\"\"<\/li>\n
  10. Be nice and smile<\/strong><\/em>
    \nAvoid writing email responses when you are emotionally distraught. Angry messages generate even angrier replies. Sensitivity and care in message writing produce welcomed and reciprocal replies. Communicate with consideration rather than dictating with frustration and anger.<\/li>\n<\/ol>\n

    Email by the commandments. Make Moses proud <\/em>!<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"

    Moses had rules about emailing. Here they are…<\/p>\n","protected":false},"author":3,"featured_media":28863,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_monsterinsights_skip_tracking":false,"_monsterinsights_sitenote_active":false,"_monsterinsights_sitenote_note":"","_monsterinsights_sitenote_category":0,"_jetpack_memberships_contains_paid_content":false,"footnotes":""},"categories":[464],"tags":[],"class_list":["post-28854","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-gmail"],"aioseo_notices":[],"yoast_head":"Email unto others as you would have them email you : The Szpinner<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.szpin.ca\/email-unto-others-as-you-would-have-them-email-you\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Email unto others as you would have them email you : The Szpinner\" \/>\n<meta property=\"og:description\" content=\"Moses had rules about emailing. 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